Live Chat Support Outsourcing: How Much Will it Cost Me?

Live Chat Support Costs

Live chat support is a customer service channel that allows businesses to communicate with their customers in real-time through a chat platform. Live chat support can be provided by in-house customer service teams or outsourced to a third-party provider. Outsourcing live chat support can be a cost-effective way to provide 24/7 customer service, as it allows businesses to tap into the expertise and resources of a specialized support team.

Several factors can affect the cost of outsourcing live chat support, including the level of expertise and experience required, the volume of chat requests, and the level of customization and integration needed with the business's systems and processes. Companies can outsource live chat support on a per-agent or per-minute basis or opt for a bundled package that includes a certain number of chat hours and support services.

Outsourcing chat support can also involve a process of onboarding and training, as well as ongoing support and management. It's important to carefully evaluate the level of support and service provided by different chat support service providers and their pricing and contract terms.

The Importance of Understanding Live Chat Support Outsourcing Costs

Outsourcing virtual event planning assistant services to India has become popular for many organizations worldwide. There are several reasons why companies outsource these services to India, including the following:

  • Cost savings: One of the primary reasons companies outsource event planning services to India is cost savings. Labor and operating costs are generally lower in India compared to many other countries, which can result in significant cost savings for outsourcing companies.
  • Skilled workforce: India has a large pool of highly skilled and educated professionals proficient in English, making it easy for companies to communicate and work with them.
  • Time zone advantage: India is located in a time zone convenient for companies in the East and West, making it easy to collaborate and coordinate events across different time zones.
  • Cultural compatibility: India has a rich and diverse culture, which can be advantageous for companies looking to connect with diverse audiences worldwide.
  • Advanced technology infrastructure: India has a well-developed technology infrastructure, including a large pool of IT professionals and advanced communication systems, which makes it easy for companies to collaborate and coordinate events virtually.
  • Wide range of services: Indian event planning companies offer a wide range of services, including event planning, event management, and event marketing, making it easy for companies to find the right solution for their needs.
  • Flexibility: Outsourcing event planning services to India allows companies to be more flexible and adaptable, as they can scale up or down their event planning needs as needed.
  • Expertise: Indian event planning companies have a wealth of experience and expertise, making it easy for companies to tap into their knowledge and resources to plan and execute successful events.
  • Improved efficiency: Outsourcing event planning services to India can help companies improve their efficiency and productivity, as they can focus on their core competencies while leaving the event planning to professionals.
  • Customized solutions: Indian event planning companies offer customized solutions tailored to meet each company's specific needs and goals, ensuring that each event is a success.

Factors That Affect the Cost of Live Chat Support Outsourcing

  • Type of live chat service: The type of live chat service can affect the cost of live chat support outsourcing. For example, an essential live chat service may be less expensive than a premium live chat service that offers more advanced features and functionality.
  • Number of agents needed: The number of agents needed to provide live chat support will also impact the cost of outsourcing. The cost will be higher if a company requires many agents to handle a high volume of chat requests.
  • Length of the contract: The length of the contract can also affect the cost of live chat support outsourcing. Companies that sign more extended contracts may be able to negotiate lower rates, while shorter contracts may be more expensive on a per-month basis.
  • Location of the outsourcing provider: The location of the outsourcing provider can also impact the cost of live chat support. Outsourcing to a provider in a different country may be less expensive, but additional costs may be associated with language barriers and cultural differences.
  • Specialized skills or language requirements of agents: If a company requires agents with specialized skills or language abilities, this may also affect the cost of live chat support outsourcing. Specialized skills or language abilities may be more expensive and require higher wages for the agents.

Rough Cost Estimates for Live Chat Support Outsourcing

  • Basic live chat support: Basic live chat support typically includes standard features such as chat initiation, routing, and transcriptions. These services may cost between $500 and $1,000 per month, depending on the number of agents needed and the length of the contract.
  • Premium live chat support: Premium live chat support typically includes advanced features such as integrations with customer relationship management (CRM) systems and the ability to handle multiple chats simultaneously. These services may cost between $1,000 and $2,000 per month, depending on the specific requirements and the number of agents needed.
  • Custom live chat support: Custom live chat support is tailored to meet a company's specific needs. The cost of these services will depend on the specific requirements and may vary significantly. It is essential for companies to carefully consider their needs and budget when deciding on a custom live chat support package.

Key Factors to Consider When Choosing a Live Chat Outsourcing Company

When selecting a live chat outsourcing company, there are several factors to consider to ensure you get the best service and value for your money. Here are some things to look for in live chat outsourcing companies:

  • Experience: Look for a live chat outsourcing company that has experience in providing live chat support to businesses in your industry. This will ensure that the company understands your specific needs and challenges and can provide the best possible service.
  • Flexibility: Choose a live chat outsourcing company that can adapt to your changing needs. This may include scaling up or down the number of agents as needed or providing support in different languages or time zones.
  • Quality of service: Look for a live chat outsourcing company with a track record of providing high-quality service to its clients. This may include a high satisfaction rate among customers or a low number of negative reviews or complaints.
  • Cost: Consider the cost of the live chat outsourcing company's services, but remember that the cheapest option may sometimes be the best. Look for a company that offers a good balance of cost and quality.
  • Security: Choose a live chat outsourcing company that takes security seriously and has measures to protect your data and confidential information.
  • Integration: Consider whether the live chat outsourcing company can integrate with your existing systems and processes, such as your CRM or customer support platform. This will make it easier for you to manage your live chat support and track performance.

Overall, it's essential to do your research and carefully evaluate live chat outsourcing companies to find the one that best meets your needs and budget.

Conclusion

Some businesses may outsource live chat support on a per-agent or per-minute basis, while others may opt for a bundled package that includes a certain number of chat hours and support services. It's important to carefully evaluate the level of support and service provided by different chat support service providers and their pricing and contract terms.

When outsourcing live chat support, it's also essential to consider the service provider's location, which can affect the cost. For example, outsourcing live chat support to a provider in a low-cost labor market may be more cost-effective than outsourcing to a provider in a high-cost labor market.

In addition to cost, businesses should also consider the live chat agents' specialized skills and language requirements. For example, a business serving a global customer base may need agents fluent in multiple languages, which may increase the cost of live chat support outsourcing.

Overall, the cost of outsourcing live chat support can range from a few hundred dollars per month to several thousand, depending on the specific needs and requirements of the business. Businesses can choose the best live chat support solution for their needs and budget by carefully considering all these factors.

8 Things You Didn’t Know About Live Chat Support Services in India

CHAT SUPPORT

India currently holds the spot as the number outsourcing destination in the world, especially concerning phone, email, and chat support services. This is because of the Indian government’s effort to create a duty-free import policy for capital goods and tax exemptions for IT-enabled services.

Many big-name brands outsource live chat support services to India for many reasons. Unlike other outsourcing locations, India's telecom sector has been privatized, making it cheaper to provide internet, cellular, and telecom services.

When partnered with their state-of-the-art technology and the best IT infrastructure, it makes India the ideal location for outsourcing phone, email, and chat support services in various industries.

Why Outsource Live Chat Services?

The popularity of live chat support has consistently increased over the years, with 41% of consumers preferring it over other support channels. Customers are embracing live chat support. They don’t just prefer it; they expect it.

Live chat support can enhance the customer experience and enable you to collect data that will help you improve customer service in the future. It allows you to have real-time conversations with your customers and prospects and gain a deeper understanding of them.

In-house chat support may give you greater control over your staff. However, outsourcing chat support services to a reputable vendor has several advantages, like cost-saving and less managerial hassle.

8 Things You Should Know About Indian Chat Support Services

If you’re planning to outsource live chat support services, India is probably the first destination you think of, and you won’t be wrong to choose India. But of course, you still have to think about your decision.

Sure, customers always prefer the convenience of instant messaging, especially when looking for answers to minor queries or getting assistance. But you don’t always have to offer live chat support to every customer to achieve success from it. Analyze and consider the unique benefits of live chat and how you can make the most impact with it.

Indian chat support services companies enable you to enjoy all these benefits without much hassle. Aside from the known benefits, there are other things you should know about live chat support services in India.

Check out the list below.

1. More security with the Data Protection Bill

One of the challenges that western companies have when outsourcing support services to India is data privacy. Currently, India still doesn’t have a law that protects and limits the usage of data collected from individuals. But a proposed bill from 2019 is being re-drafted to create an internationally accepted data protection framework that benefits both businesses and individuals.

This is good news for outsourcing companies like yours that outsource email, phone, and chat support services to Indian providers. Your business information and customer data will be more protected and secured.

2. Indians have good English communication skills

If you’re looking for proficient live chat support agents, India does not disappoint. According to the EF English Proficiency Index 2021, India is currently ranked 48 out of 112 countries and 6th in Asia. The country’s English proficiency trend danced around the Moderate Proficiency band for years and only dipped during the pandemic era.

The thousands of educated citizens joining the workforce have moderate to high English communication skills. And since live chat support has a bit of a communication barrier compared to phone support, it helps that more than 350 million Indians are fluent in English.

3. Operational costs are much lower

Outsourcing customer service costs significantly lower than building a team in-house, which is why many companies prefer it. And among all the popular outsourcing destinations, India is the most cost-effective. You’ll enjoy higher profit margins and improved ROI.

The labor cost for outsourcing live chat support agents based in India is much cheaper than in other locations. It can help you reduce operating costs by up to 50% by not worrying about infrastructure, overheads, personnel, facilities, technologies, equipment, and everything else.

4. Chat support services companies had tons of experience

When American companies started branching out and outsourcing their customer support to other countries, India was one of the first to step up and accept this challenge. This allowed many companies to pioneer email, phone, and chat support services outsourcing.

Now, many Indian companies are equipped with the capability to provide almost any type of call center service. They leverage their experiences and expertise developed over time to provide the best quality chat support services.

5. Skilled and educated IT-BPO workforce

Hundreds and thousands of Indian students graduate from top-ranked universities yearly. These highly educated and skilled graduates fill India’s talent pool. Western companies won’t run out of qualified professionals to hire for their support teams.

Indian chat support services companies also offer intensive training upon hiring, thus, ensuring the expertise of their agents supporting their clients’ businesses. The massive number of skilled professionals at reasonable pricing is icing on the cake for companies based in the US.

6. Enables 24/7/365 Live Chat Support

With IST being conveniently 12 hours ahead of PDT, Indian daytime work hours will coincide with western countries’ after-office hours. Most western companies take advantage of the time zone difference by hiring Indian chat support services to handle inquiries during their “night shift.” Thus, most western countries can offer 24/7 live chat support.

The 24/7 availability of live chat support agents ensure a positive customer service experience, increased customer satisfaction, and the chance to retain customers.

7. Always up-to-date in tech, infrastructure, and training

The Indian IT industry is growing as companies invest more in the latest technology to keep up with global standards. These moves toward digitalization reduce service costs while thoroughly increasing the quality of their services.

The core strategy of Indian outsourcing companies focuses heavily on deploying and training their workforce on the latest technologies and infrastructure. And with regular training, Indian outsourcing agencies can meet the demands of western companies.

8. Highly effective ecommerce customer support

Businesses usually face peak and slow seasons, making them unpredictable. However, in the past few years, India has become a significant player in the Ecommerce industry. Indian customer support service providers can handle unanticipated scenarios, fluctuating volumes of customer inquiries, and varying severity of customer complaints.

Indian chat support services companies are equipped with the resources and manpower to ensure that customer concerns and complaints are always resolved immediately. Moreover, live chat support agents can handle more customers simultaneously compared to phone support. This contributes to a quicker turnaround and more resolved issues.

Outsource Live Chat Services to India

Many companies in the US and Europe employ Indian outsourcing companies for email, phone, or chat support services. While many people are aware of this, not everyone understands what makes India the best option for outsourcing customer support.

Outsourcing live chat support to Indian firms allows you to enjoy its many benefits. Startups and SMBs who outsource live chat services to India can enjoy a much lower capital investment cost, workforce training, and overheads. There are also favorable government policies, excellent telecom networks, and English-speaking workers.

India is poised to be the best outsourcing destination for any IT-BPO-related work, especially for live chat support. They have helped many companies grow through high-quality customer support. Join the bandwagon today and outsource live chat services to India.

How to Set Up a Live Chat Support in India for Your Business in the United States?

Live Chat Experience

Adopting the newest technologies and applications recognized for increasing customer experience in India is the most excellent strategy to boost business growth. A perfect customer experience plan will considerably improve the customer journey, increasing sales. Live chat is thought to be the most effective consumer communication method out of all others.  

According to research, more than 30% of buyers anticipate live chat on a company's website since it makes purchase decisions much more accessible. Therefore, India is known as one of the best countries that provide customer-centric services for businesses all over the world. 

Outsourcing live chat services from India are a great option to assist consumers in quickly addressing their difficulties, which is the foundation of high customer happiness, whether an e-commerce firm or a retail organization.

Top Guidelines for Setting up Live Chat in India for US Market

Leading with discussion is an excellent way to scale assistance as your business expands, but it does take some preparation to do it well. Your team will be prepared for success right out of the start with a bit of practice and an understanding of what to focus on initially.

For a successful live chat support services rollout in India, adhere to these five best practices.

1. Initial Chat Support Restrictions

Managing chat discussion volume is similar to controlling water flow. You'll be faced with a firehose of noise if you put a chat widget on every page and display it to every visitor, making it challenging to stand your ground.

Decide carefully which pipelines to open instead. Start small with a page essential to your business since here is where permitting chat will have the most significant impact. This might be your price page, checkout page, or support page.

Depending on your company's objectives for implementing chat, you may choose where to display the chat option:

  • Try restricting the chat widget to only those people who are signed in if you only want to assist current clients at first.
  • If you want to increase conversions, start by limiting chat presence to your price page.

Keep in mind that you have complete control over the outsource live chat support services deployment. When you and your team are confident with how it's going, start small and then build on it. You can keep opening up the taps as you have more practice handling a conversation queue.

2. Use the Knowledge Base’s Articles and Stored Responses to Prepare

You can increase chat efficiency by having resources ready for your Indian chat teams to deploy at the push of a button. A comprehensive knowledge base and a repository of previously used responses are two tools that are especially crucial for accelerating discussions.

An assortment of how-to articles and user manuals for your product make up a knowledge base. These articles should include videos, images, or GIFs and offer detailed instructions on how to carry out typical activities in your product.

You may reply with a link to the complete article when a consumer requests instructions via live chat support services. The articles in your knowledge base will be helpful several times as you walk your chat consumers through the most frequent features.

Speaking of frequently asked questions, you may save responses to them. Your life will be easier if you can anticipate the most typical queries and have a prepared response saved. Send your properly prepared stored reply rather than typing it out each time to ensure a quick resolution.

Making resource preparations will pay off and ensure that your Indian team has a smooth day waiting in the chat line.

3. Ascertain That Consumer Information Is Readily Available

You will have full context on the customer you are assisting if your chat solution incorporates data from your business. More knowledge about your consumer will enable you to have the most compelling conversations, whether from your CRM, a product analytics tool, or a help desk.

Let's take the example of a chat request from sam@abccompany.com. He is currently in the middle of his 14-day trial if you can observe some critical pieces of data. If you have access to his previous support interactions, you may see that he has experienced some difficulties with some of the onboarding.

Armed with these two facts, you can go into the conversation prepared to work with Sam to become a paying client while also following up on his prior complaints.

4. Provide Chat Help Only When Possible

It's a frequent misperception that providing chat services requires being accessible constantly. That is not the case. Instead, it's about communicating your availability to them and creating expectations for when you'll be accessible.

Examine the current volume throughout the day and the availability of customer support representatives to determine the chat room's operating hours. When most consumers are online and browsing the website, staff the chat, move agents away from the conversation and toward other tasks, or pursue inbox zero when the traffic is reduced.

Most skilled and experienced agents can manage between two and five conversations at once, depending on your industry. One agent serving four consumers is preferable to four agents serving four chats for the most effective chat queue.

Additionally, remember that not all issues must be resolved via a chat session. It can be ideal to effortlessly move the conversation to email if you need to include a developer in the bug triage process so you can get back to the consumer with additional details later.

Establish clear escalation pathways to prevent wasting your time and your customers.

5. Make Live Chat Support Services Your Preferred Method of Contact

Because chat assistance is so efficient, it's frequently worthwhile to encourage consumers to utilize it instead of calling or emailing. Start taking your phone number off of websites that include chat widgets. Promote chat as the finest and quickest means of obtaining assistance.

Your clients will be happy that more of your traffic is handled through chat. The degree of control over chat assistance is its most attractive feature. Remove the widget from particular pages if traffic is heavy. Proactively engage visitors who have read a page on your website or help center for a while in conversations. The level of discussion activity on your team is entirely up to you.

You may expand chat to more and more clients as your staff becomes more accustomed to it.

How to Improve Customer Experience in India with Live Chat?

With live chat support services from India integrated into the website, brands can quickly transform each conversation into enduring connections and treasured experiences. It gives you the chance to respond quickly to consumers' questions while also enhancing agent productivity and raising customer happiness. Let's talk about a few practical ways companies may use live chat support services to engage customers and provide a great customer experience.

1. Give a Prompt Response

The business can rapidly answer clients thanks to the live chat support services. Customers expect chat sections to respond more quickly than other contact channels. It will also improve client interaction. Brands have found that real-time messaging is a beautiful tool for fostering customer connections, resolving problems, and onboarding.

2. Request Client Feedback

Positive or negative client feedback is precious to companies in improving customer service. Any issue relating to a product or service can be changed if the input is negative. If the customer reviews are positive, there is a likelihood that the customer care representative will deliver flawless customer service, automatically increasing the chance of client retention. To gather feedback, keep the number of multiple-choice questions in the brand's voice to 7–8, and make sure the platform is mobile-friendly and the tone is sympathetic.

3. Bring Some Humanity to the Conversation

The 24/7 live chat support services option is the most excellent technique to give the client dialogue a personal touch. The brand must guarantee that a customer care representative is available at all times to respond to inquiries from the public. Compared to voice calls, it is simpler for customer service representatives to communicate with clients via chat since they cannot hear the customer's voice in the conversation; therefore, they cannot tell if they are upset. According to research, more than 63% of customers who have used live chat support services to communicate with their favorite companies want to revisit the website.

4. Provide Specific Solutions

Giving customers a thorough response is an excellent move for companies since it will aid consumers in comprehending and learning more about the goods and services. Client care representatives may use live chat assistance to refer to prior customer encounters to understand upcoming inquiries better. The chatbot can handle the first inquiries from the consumer while the customer service representatives may take their time studying the questions and responding appropriately.

5. Connect Live Chat to Your CRM

Integrating your live chat software with your customer relationship management system (CRM) to gather customer data that will ultimately improve customer satisfaction. This information is essential for creating your products and services. The data that may be acquired from a live chat platform is helpful for market research or the sales process, depending on the platform's nature. However, the customer interaction data you get from your CRM might assist you in providing individualized customer support.

Improve the Customer Experience for Live Chat

Customer experience is one of the most important components of your company's success. Customers must incorporate live chat assistance on their website and optimize all other client touchpoints to provide outstanding customer service.

The adoption of live chat together with other customer contact channels can make it possible to provide best-in-class customer service, which is necessary if you want to acquire a competitive edge in the market. Brands provide fast access points for website users to contact via the live chat support option, allowing you to address their demands.

Increase Engagement with Customers during a Live Chat Session: Here Are the Steps to Do It

Live Chat Session

You may be surprised to learn that 42% of consumers like live chat options over ones that involve waiting on hold.

It is no longer surprising that live chat support services have become the newest customer assistance option. Even B2C (74%) and B2B (85%) business owners are beginning to utilize it as a sales tool.

Live chat support services are employed for more than just sales and customer service. Businesses find it easier to use live chat support for customer interaction on websites because of the tools at their disposal.

You may learn more about a visitor's goals as a client and the next steps they intend to take by grabbing their attention and engaging them in conversation. Although not every interaction results in a sale, it does allow you to learn more about your audience and modify your approach. In addition to knowing the visitor's goal, there are other reasons live chat support services should be a part of your customer contact strategy.

We're here to assist you; if you've been wondering what those additional criteria are, we're here to help you. In this post, we'll outline the benefits of 24/7 live chat support services for your business's customer contact strategy and provide suggestions for improving it. So let's get going.

Helpful Steps to Increase Live Chat Engagement

To enhance website engagement, you need to know which live chat support services may do. You need to know how to change these features and other aspects of live chat to boost customer engagement. Don't worry; we'll help you understand how to use live chat support services to improve client engagement in this section. Let's move forward!

1. Personalize Your Chat Button

To enhance website engagement, you can take several actions. Customizing and placing the chat button is one of them. This suggestion may seem simple, but it might have a significant impact.

Using tools like ProProfs Chat, you may completely design your chat button. This indicates that you have the option to change them to reflect the theme of the page on which they are placed or your entire website.

However, if you want to increase the probability of striking up a discussion with website visitors, you may also place several chat buttons on a single page. With specific live chat software, you can customize the placement and appearance of each chat button you add to a website.

If you don't like having numerous chat buttons on one page, you might want to think about using a bouncing chat button instead. You may choose other characteristics, such as the rate at which you want it to float on your page, to ensure that it is visible. At the same time, you must be careful not to obstruct visitors' browsing ability.

2. Add Conditions for Automated Messages Setup

  • You may be sure that your automated messages will appear on the website by setting the appropriate settings. This is because you may use six distinct types of live chat triggers with your engagement tool.
  • These triggers may be added to specific websites to guide readers to the most relevant or profitable product pages and increase the possibility that they will engage with the content and ultimately become customers.
  • You may also utilize live chat triggers based on variables like how frequently a specific person visits your website.

For instance, a visitor returns to your website a third time to look at the same product. You might activate a message that asks, "You look curious. What can we do for you today? " By doing this, you not only draw their attention and let them know you are interested in your products, but you also provide them a way to connect and communicate with your company rapidly.

  • Some triggers also work following how much time a person spends on a particular page.

Some website visitors spend a lot of time on a particular service or product page. This explains why they either want to know more or are undecided about their final choice. You should then initiate a conversation with them to promote proactive dialogue and speed up their decision-making.

You may use three more factors in addition to these to promote proactive live chat involvement.

  • depending on the criteria for exit intent
  • according to the URL's parameters
  • based on the user data circumstance

3. Track Website Visitor Activity in Real Time

To engage with your visitors, you must now know what they are doing. In this case, real-time activity monitoring becomes crucial.

The visitor monitoring feature for live chat support services allows your agents to keep an eye on details like

  • location on the planet
  • visitors to a website in a number
  • Keeping a close eye on the website
  • Name and email address
  • Device details

You can also see the page they came from and how many other sites they viewed while they were there. Live chat support services may offer proactive customer contact when you have access to this information.

4. Your Own Custom Eye Catcher Templates

Making your website aesthetically appealing is the key to success. This is done to boost website traffic and enhance visibility for your chat symbol.

However, make sure to tick both of these options when adding an eye-catcher to your website.

The eye-catcher would take up more screen area because it is enormous on your page. You must thus pay close attention to the eye-size catchers and ensure that they don't occupy too much screen space.

Two, the businesses that offer this service do provide templates that you may access right from our website. However, you must ensure they are not restricted to the ingrained behaviors. By changing them, you can make the eye-catchers seem and feel more in line with the overall concept of the website.

5. Monitor Chat Analytics to Identify Critical Improvement Areas

Another way to improve engagement during a live chat session with clients is to keep track of your mistakes. Thanks to detailed statistics, chat transcripts, and history, you can easily see where your conversations are losing clients and prospects for your business.

You may keep track of the success of your interactions with visitors in reports through comments and ratings.

If an operator has received negative feedback from visitors, you may look into their chat history and read transcripts to determine what went wrong. These scenarios may be used to train your operators and even in interview circumstances.

6. Make Announcements Regarding Events to Boost Attendance

Pay attention to creating notifications for upcoming webinar events or flash sales that encourage customer participation via live chat. Visitors should be encouraged to engage with your website or the chat moderators.

You can see from the image above that this notification refers to a meeting of business executives. Those interested in learning more about their new strategies can sign up for the event. To help such interested people, they have also added a button to register swiftly.

These mission-driven announcements help you create the necessary engagement so that you can convert interested prospects into paying clients for your business.

7. Be Quick in Sending Customers Pre-written Answers

You can also use prefabricated responses in live chat support services to increase customer engagement.

However, the interactions it may help you with could be a little different. Chat greetings and announcements will nudge visitors to engage with you, while canned answers will enable you to keep the conversation going with one visitor while managing others concurrently.

Operators will at least be able to manage several visitors while maintaining the caliber of the conversation, and they will help you to speed up response times.

8. Utilize the Chat Window’s Operator Picture to Continue the Discussion

You may consider including the operator's photo in the chat window to make your communication with the customer more personal.

When you add an operator's profile to your live chat support services application, you must upload an avatar and save the settings. If required, edit any current profiles that don't have an avatar. The visitor will appear in the chat window when the operator speaks with them. Such an effort will make your visitor feel like they are speaking with a natural person and make them comfortable enough to explain their problem in greater detail.

9. Route Chat to the Relevant Department

The chat routing feature is essential for keeping the conversation going. Many visitors would prefer to speak with a subject-matter expert. It is even more important to direct them to the right department in this circumstance since no one likes to wait around for too long for a response.

What you can do in such a circumstance is as follows.

When a visitor fills out a pre-chat form requesting to speak with a specific department, the operator can manually direct the discussion to that department or send it automatically.

Doing this can help ensure that consumers continue to be interested in your brand and eventually choose it.

Use Live Chat to Engage with Customers More

Outsource Live chat support services are being used for more than just customer service. On the other side, live chat offers a great opportunity to engage with website visitors and help them decide more swiftly.

You need a few techniques to use live chat support services for customer engagement, such as pointing customers into the proper department to keep the conversation going. You may also use pre-written responses to engage many individuals at once. Customize your chat button and attention grabber to get more people to join a conversation with your operators.

These live chat customer interaction suggestions are excellent, but you need similar software to implement them. If these strategies cause you to stop using your existing live chat software, think about switching to ProProfs Chat.

After learning how to engage clients through live chat support services, let's examine some of the frequently asked questions listed below.

How Can Active Engagement in Live Chat Produce More Leads?

Businesses today are gradually understanding how proactive live chat involvement produces leads that are simple to qualify. You can discover more about your tips when you actively engage with them. You have the chance to understand why they visited your website in the first place and why they contacted you for help. Because of this, operators will find it easier to propose a solution that motivates leads to make a decision.

How Can the Human Touch of Live Chat Increase Conversational Consumer Engagement?

Live chat support services, as opposed to chatbots, enable you to give the conversation a human touch. To give users the impression that they are speaking to a human, you may add an operator avatar to the chat window. Second, by using real-time surfing data while speaking with a visitor, operators may adjust the conversation's flow based on how they use the website.

How Can Feedback Increase Live Chat Customer Engagement?

Customer input is crucial to assess if the operators are acceptably communicating with visitors and customers; customer input is vital. Based on how the clients score each encounter, you may determine the factors that helped your operators and those they need to work on. This will highlight the precise areas where operators need training, and you may use this information to create customer service and engagement courses.

How to Engage Customers Using Live Chat

We now understand the benefits of employing live chat to boost customer engagement on your website. It's essential to consider how 24/7 live chat support services might increase customer engagement. This section will look at a few elements that could promote and make participation easier.

1. Salutations in Conversation

According to most live chat solution providers, the first element that may help you actively interact with your visitors is chat greetings or triggers. You don't have to wait for your visitors to engage in the conversation when you utilize chat greetings. Using a few guidelines and criteria, you may activate them on websites where users are most likely to engage with your business rapidly.

If you customize your live chat engagement message based on the page where you plan to place it, your engagement rate will immediately increase.

2. Announcements & Notifications

Announcements are another tools that live chat users use to interact with clients. You may use it for advertising upcoming sales, rebates, product modifications, etc. Even impending flash sales that start in a few hours or even now might be revealed. This will pique visitors' interest, making them more likely to click and examine the bargain.

3. Use an Eye-Catcher

The chat button's size may occasionally be too small for certain website users. Here is where the eye-catching component is used (literally, it does). These are pictures that make your chat window more noticeable to onlookers.

You should be aware that some applications, like ProProfs Chat, let you access pre-made themes for attention catchers. Additionally, if you desire, you will have the option of making more adjustments. So be sure you employ a tool that offers you both options.

4. Make Use of a Chatbot

Chatbots indeed increase the effectiveness of customer care. However, it also boosts online engagement since people can easily relate to your business. If nothing else, you may provide your customers round-the-clock support and ensure that those who need help with frequently asked questions get it straight away with a chatbot.

5. Use Chat Routing

It is the final tool you have to speed up communications with visitors. If your visitors arrive in the correct department on time, they will likely stay interested. This keeps the targeted team interested and helps them receive more insightful responses.

Conclusion

24/7 Live chat support services are a great way to engage customers and improve their overall experience. The challenge lies in finding out where to start for maximum impact. Live chats should be used strategically throughout the sales funnel to provide personalized solutions and build trust at every stage.

Double Your Earnings, Start Outsourcing Chat Support Now

Double Your Earnings

Higher earnings are guaranteed not just by your exceptional skills in creating your products or setting up your online store. You could be missing out on acquiring professional chat support services for your company that can double your profit. Doubling your profit does not always have to include the hustling hassles. There are easy ways to earn more. But, be careful out there. According to a study conducted in Kuwait, chat support services may only profit a business if it has system quality, information quality, and service quality. All of these contribute to the positive effects of live chat support services your company might be missing. 

Ready to double your earnings? Start Outsourcing Chat Support Now and get these benefits as well: 

60% cost reduction

The best does not always have to be costly. There are ways you can minimize your spending all while getting the best of services. It’s also a way of saving up your expenses and diverting your equity or assets to other aspects of your business. With a cost reduced, you’ll most likely get a hint of a rise in your earnings.

Skilled and experienced team

Leaving the chat support tasks with just anybody else from your team can be cost-saving but might be inefficient. This team member could be doing some other tasks that would be benefiting your business. Moreso, if you are the one handling the chat support services of your company, you might not be able to look out for other important things for your business. 

Outsourcing professional chat support services are the best to mitigate the problems mentioned. With the best chat support services, you will be getting a skilled and experienced team to handle this aspect of growing your business. This will let you lay back and relax for a while on chat support services concerns because you know you got a team on your back. 

24/7 service

Unless you want to be doing chat support services by yourself 24/7, then getting an outside team might not be for you. Kidding aside, 24/7 services let you cater to your customers all over the world or maybe even all sorts of the target market. This will let the customers feel that you have the best service available because of your quick, timely, and accurate responses to their queries. 

Time-efficient

One more thing about getting professional chat support services is its ability to provide you with efficiency in time. This goes hand-in-hand with getting an experienced team. With outsourced chat support services, you’ll have more time on your hands. This means you’ll be able to give attention to a business aspect or department that needs it most. Well, you don’t want chat support services to be getting all your time and effort. 

All of these benefits wouldn’t be possible without you critically looking out for the expert in providing professional live chat support services in the market. With the booming industry of live chat support services, you might just get dizzy in surfing the internet for the best out there. You have to remember and even take some notes of how you will get the benefits aforementioned. Well, it might look easy at first. But, there is a lot to familiarize yourself with. 

Starting with the basics:

Answering customer inquiries and resolving problems through live chat

The professional chat support services outsourced must know what to answer to customers. They also must know how to resolve arising issues or problems encountered by customers. More than knowing how they must know when. Of course, they do it all the time just when a site visitor has opened your site. They should not miss the opportunity of opening a conversation with your customers. A study mentioned that outstanding chat support increases the likeliness of a customer buying a product or availing services. 

Lead generation and follow-up chat

Chat support is not just all about replying or opening up conversations. It requires the lead generation and follow-up chat. This is what is advantageous about getting professional chat support services. You get to have a team that will generate leads for you based on provided information by your business. They will learn, relearn, and unlearn what has to be when it comes to your business’s products and services. This increases the conversion rate of leads that increases your earnings. 

Inbound customer support

Customer support does not have to be stagnant. It is dynamic. Professional chat support services will get you services that use inbound customer service. More than answering queries and resolving customer issues, the right company will even take orders, bill orders, provide virtual receptionist services, and exemplify great inbound sales strategies. 

Order processing and management live chat

Make your customers informed at all times. Through order processing and management live chat, they will know what’s happening with the products they availed. This increases brand and customer trust. 

However, you have to ensure that the professional chat support services you availed are tailored just for you. With thousands of industries existing in the world of digital commerce, you have to get the services that match your needs and adhere to your customer needs as well. Be wary of those fronting themselves as professional and best. You have to ensure that they have a great track record and past experiences guarantee success for your business. All of these considerations will add to the earnings of your business.

If you are still seeking unique qualities for professional chat support services that guarantee doubling earnings, consider looking up what Wow Customer Support can offer you. They have the optimum services for a cost-efficient price.

For an optimized chat support services, here are just some examples of what’s in store for you with Wow Customer Support: 

Best Client Technology

A guaranteed chat support service will have the latest technology to deal with your client. They know what matches your business level and will seek to optimize client interactions.

AI-enabled Customer interaction learning

Technology saves your time and effort. With AI-enabled customer interaction learning, the machine gets to record what works best in handling customers. They learn from past interactions and acquire knowledge from how the customer responds.

Automated Internal Workflow Systems

Getting professional chat support services gives you a workflow system that saves you from the stress of worrying about the nitty-gritty details. You have to make sure that your internal workflow system is not just automated but has accuracy in dealing with business matters.

Operations Excellence

This could not have been included because it seems like it is common sense to consider operational excellence for your company. But, just a quick reminder.

Offering your services and products should not only be about marketing strategies. You have to deal with your customers correctly and promptly. It might not be obvious but dealing with customers and knowing how to deal with them are what give you the doubled earnings. A customer-centric approach in business operations guarantees more success than mix-and-matching your marketing strategies. It’s a plus to have your marketing strategies but building customer relationships is something else.

Head over to the page now to get the latest! Doubling your earnings requires effort, time, and money. But, with the right services, you will not even be minding these things.

Live Chat Leads to 48% Increase in Revenue, Here’s How?!

Live Chat Leads to 48 Increase in Revenue per Chat Hour Heres How

Live chat support is getting crucial to conducting business online. Research shows that 85% of customers are deeply satisfied with websites that offer live chat support services. In addition to customer satisfaction, an ICMI report indicates that live chat increases revenues by 48% per chat hour! So if you're interested in getting higher engagement and greater conversions, you'll need to seek help from live chat service providers.

In this article, we make a case for this stand and show you how live chat increases engagement and revenues. 

What would happen to your website without live chat support?

Before we understand how live chat support services help you, we need to understand how visitor-website interactions would unfold without live chat service providers.

Consider yourself to be a customer who's visiting a website – your website. You start browsing through the site. There's a lot of information to take in, and you're not finding exactly what you're looking for. You want help and directions to the page/content you seek. But there's no one around. Only a contact form or an email address listed on the page. Sure, you can reach out to the brand through these, but who knows how long it'll take to get a response.

You need this information urgently. Oh well, you decide. There's no point wasting your time here anymore, is there? And so, you exit the site and go in search of another one where it's easier to find information. Or at least a customer service agent online who can help you with what you need.

In truth, this scenario is more real and more common than you think. For example,74% of customers are more likely to switch websites and brands if they find the process of buying a product/service too confusing and cumbersome. In addition, 33% of customers give companies just one chance to make a positive impression with good onsite service. If you're able to meet their expectations, they abandon your site permanently. And on average, 95% of customers share their bad brand experiences with others, compared to just 87% who share good brand experiences.

Not having robust live chat support services on your website can lead to a tremendous amount of loss. You'll lose out on valuable lifetime customer patronage just because you did not choose live chat support outsourcing.

These 5 live chat support studies prove why live chat is instrumental to revenue generation.

Here are a few more reasons why you need to consider live chat outsourcing:

ATG Global Consumer Trend Study

This  study by ATG Global directly answers the challenges posed by the example we have given above.

The study revealed that 90% of customers found it significantly easier to find products and services when they had help in live chat support. Live chat service providers offered real-time inputs resolving customer questions and helping them find offerings well suited to their needs.

A study by J. D. Power

The study shows that 42% of customers prefer live chat support to phone and email support because of quick support. Live chat was found to be more human and more personalized compared to other forms of website support. In addition, customers felt more seen and respected through quick and responsive live chat.

Research has shown that efficient live chat service providers can resolve any customer query in under 42 seconds. By choosing live chat support outsourcing, you can ensure you deliver a personalized and fast experience to customers. In addition, it makes for a more memorable experience.

Polling by emarketer.com

The eMarketer survey showed that more talkative customers tended to buy more from websites that had a live chat feature. The survey revealed that, for almost 38% of the responders, the purchase decision was made on the spot thanks to the inputs of the live chat agent.

The survey also showed that 40% of responders who used live chat were more likely to purchase at least once a week from the brand. So, by opting for live chat outsourcing, you can encourage more prospects to visit your site often and convert faster.

A study by E-tailing Group

The study by the E-tailing Group shows that for 20% of the responders, live chat was the most preferred way of communicating with the brand. Compared to the just 54% of customers who regularly used live chat, approximately 59% of people frequently use live chat when visiting websites.

According to the study results, the respondents' customer demographic was mostly male between 31-50 years, college-educated and with high paying white-collar jobs. These were customers who spent significantly higher online compared to the median population. This indicates that live chat is one of the key factors responsible for big-budget spends online.

What's more, is that this survey shows, 62% of the respondents were willing to speak to proactive live chat service providers who reached out to them. When executed promptly, such proactive outreach can help shy or hesitant customers open up and do business with you.

Survey by eDigitalResearch

In a survey organized by eDigitalResearch,  it was found that 73% of customers were tremendously satisfied with live chat and many placed orders while conversing with their live chat service providers.

The reason for this, according to eDigitalResearch Commercial Director Derek Eccleston, is simple. Live chat removes customers' problem of having to wait on hold in telephone queues or automated field questions from bots, increasing the time they spend waiting around for support.

Instead, live chat outsourcing will ensure brands always have a team of customer service executives ready to assist site visitors whenever they need help. In essence, live chat achieves the promise of instant supply of information for an instant demand by customers.

These studies about the effectiveness of live chat support show us why live chat leads to a 48% increase in revenue per chat hour. It is because:

  • Live chat support is quick and responsive.
  • It makes it easier for customers to find the bespoke information, product or service they need.
  • Live chat service providers are personal, friendly and empathetic to the needs of customers.
  • It is an easy and hassle-free solution to prevent customers from sifting through lots of content on the website.
  • Live chat service providers extend a warm welcome and a helpful hand to customers who may be shy or hesitant to contact the brand.

Contact WOW Customer Support for Live chat outsourcing

At WOW Customer Support, we are a reputed live chat service provider with extensive experience helping companies across industries. Our live chat support outsourcing service can help you provide quick and seamless online support to website visitors.

Our team is highly qualified and trained in handling customers from across geographies, and cultures. With our live chat support, you will be able to supercharge your customer service and create a meaningful and enjoyable website experience for your customers. Reach out to us to discuss your live chat support outsourcing requirements.

5 Live Chat Service Lessons Every Business Should Learn

Live Chat Leads to 48 Increase in Revenue per Chat Hour Heres How

We all live in a digital world. We expect results within minutes. That’s why instant Maggi and coffee are so popular. Similarly, when it comes to online platforms, customers expect instant responses to their queries. Did you know that research shows that the average response time for customer service requests on social media is just 10 hours? With such high competition, it can get tough to grab attention and have business traffic. One way to ensure you have loyal customers and build a positive brand image is by providing the best customer services.

Having your customer’s requests and concerns addressed timely can go a long way in growing your business. One of the best ways of doing this is by implementing live chat services for your business. When you respond to your customers within minutes, they know that you value them. If that isn’t enough to convince you, research from Forrester.com said that live chat is more than 50% cheaper than handling phone calls. But not everyone gets it right when it comes to running live chat services. There are a few No No’s that we need to avoid. Hence, here are five live chat support lessons one should keep in mind!

Gratitude all the way!

One of the most basic mannerisms we learn as a child is to say, “Thank you” and “Sorry.” That’s because those two words have so much weight in them that they can turn tables around in many situations. Similarly, when addressing a customer, being humble and sometimes going the extra mile to ask if they are having a good day can change the entire mood of the conversation. A friendly tone to keep the conversation light also helps in lightening the mood. Furthermore, in a live chat service, apologize first no matter who’s at fault. This generally calms the customer down to get the details right to make sure you take the right actions next.

Being timely earns respect

Solving a customer’s issue quickly is a knack that is essential to determine the success or failure of the customer service experience. But even if one doesn’t manage to do that, make sure you follow up with them later. It’s a good practice to let your customers know what they can expect to hear back from you. Also, try your best to get back to your customer within the promised time frame. This adds a sense of assurance that you genuinely care about your customers. When you respect your customers’ time, they’ll be happy and look forward to repeating their business with you.

The right attitude and skills is a must!

When you are hiring someone to work for you, it’s vital that you have someone not just with the right skills but also the right attitude. Ensure they know your vision is ready to help you achieve it. When you have positive, friendly employees in your team, they tend to go the extra mile and cooperate with you during hectic schedules. This will help you position yourself better to offer a live chat service that will stand out in your industry.

Live chat services is a reflection of how you treat your customers

You cannot expect your staff to provide excellent live chat support when you treat them poorly. That’s one of the reasons when there are so many burnouts during recent times. As a business owner, you need to ensure you have a healthy work environment for your workers. Let them strive and give them space to grow. Simply put, if your employees have a great time at work, so will your customers. This kind of environment is not expensive or time consuming. A simple smile to start your day, encouragement and appreciation when a team member performs well and supporting other employees when they have shortcomings can really help build employee confidence. This in turn, will help you get that ‘wow factor’ that will make you stand out in your industry.

What you cannot measure is something you cannot control

When you are trying to provide the best live chat services, proper measurement of your efforts is essential. Tracking your service pages and URLs is crucial as you need to understand how your business is performing. You wouldn’t want to deploy a landing page without monitoring its impact on sales. The right CRM software can supply essential data points, track your website traffic as well as your employee’s performance. This will also ensure no efforts go wasted and the areas that need improvement. Furthermore, this also avoids the human error of forgetting and misplacing data. It’ll help your employees provide timely email responses and manage sampling outcalls.

Customer services in any business cannot be overlooked no matter how great your product or service is. Subsequently, live chat services have a significant impact on both sales and customer satisfaction. Research by the American Marketing Association found that B2B companies who used live chat service see a 20% increase in conversions! Also, eDigital research paper found that live chat support has the highest satisfaction levels for any customer service channel, with 73%, compared with 61% for email and 44% for phone. Hence by implementing these lessons, you can make a great impression on your customers and your business.

If you are looking for live chat services for your business, Wow customer support is one of the leading live chat outsourcing organizations providing the best 24/7 live chat support at affordable rates. They provide live chat support services to many Fortune 500 companies and top organizations. To know more about their services, click here.

Interesting posts to read:

Earn 2 Times Your Profit with Chat Support Outsourcing

6 Core Benefits of Multiple Customer Support Platforms for eCommerce Business